Supported document types to record Sales in Receipt Bot
Sales records are usually internally generated by a business in the form of cash registers or invoices. If a business is using an accounting software, such as Xero or QuickBooks Online, it is also used to generate sales invoices, so sales transactions are recorded immediately. However, for many small businesses and entrepreneurs, that is not possible for various reasons.
Many small businesses keep their sales records in the form of handwritten invoices, electronic cash register rolls, invoices generated in MS Word or a handwritten register.
We recognise the needs of the diverse user group that uses Receipt Bot and aim to provide features that cater to their needs. Hence, Receipt Bot’s sales module has been designed to support sales recording using a variety of document types. Receipt Bot’s intelligent document recognition, coupled with the configurable mapping, gives you control to record the transaction in your accounting software correctly. It is achieved using the following two key fields in the sales invoice module:
- Document Type: This field is populated automatically by the system based on the document title, content, or format. For example, a document can be recognised as an Invoice, Payment Confirmation, Customer Credit, Sale Order etc.
- Record As: Using this field, you can define the transaction that you would like to create based on a document type. If you have integrated Receipt Bot with an accounting software, it shows a list of transaction types that Receipt Bot can create in your integrated accounting software.
Receipt Bot learns based on your past selections to automatically assign a “record as” value based on the document type.
Sale Document types Recognised in Receipt Bot for Sales
Receipt Bot supports the following document types:
- Invoice: A document titled an invoice that includes the transaction details along with a receivable or received amount.
- Payment Confirmation/Receipt: A document that confirms the payment has been received, such as a credit card receipt or confirmation email.
- Sales Order/Confirmation: A document issued to a customer to confirm receiving an order.
- Deposit/Pay order: A document generated by a financial institution to confirm that customer has deposited an amount with the supplier as beneficiary.
- Sales Ledger: A document that lists down several transactions related to sales for a business.
- Remittance Advice: A document issued/sent by a payee that the specified amount has been paid.
- Bank Receipt: A document issued by a financial institution to confirm that an amount has been received by the bank.
- Customer Credit: A document issued to a customer to indicate the refund of an amount against the sold items.
- Negative/Reversal Invoice: A document issued to a customer to indicate that the receivable amount has been adjusted to accommodate the sales refund.
- Check Received: A check/cheque issued by a customer in favour of the supplier.
- Cash Voucher: An internal document issued by a supplier to record the sales amount.
- Customer Purchase Order: A document issued by a customer asking to purchase items listed.
- Delivery Note: A document issued by a supplier to a customer to confirm the delivery of purchased items.
- Cash Register or ledger: A listing of all sales transactions, handwritten or electronically generated.
- Electronic Cash Register Roll: The record of all sales generated from an electronic cash register.
We regularly assess the unrecognised documents to identify any new document types that should be added to our system.