Automated Data Entry to QuickBooks

While hiring low cost data entry agents or outsourcing is the traditional response to it, it rarely eliminate the whole hassle, rather it shifts the tedious task of data entry to another tedious task of coordination.

However, technological advancements have some better alternatives to offer. QuickBooks Online has a complete eco-system of apps surrounding it – automating data entry into QuickBooks from almost all sources. Let’s find some of the ways you can automated data entry to QuickBooks.

Automated Data Entry from Invoices, Bills and Receipts

Every business needs to record expenses with complete detail and evidence need to be maintained for audit purposes. Ordinarily, you will collate all the paper bills and receipts as well as emails and then record these expenses one by one in QuickBooks. Clearly this isn’t the best utilization of your time. Wouldn’t it be great if you could simply scan/snap/forward these documents and the data entry happens all by itself? Obviously, it would be, and you can do that with an Expense Recording application.

Receipt Bot is a nifty little data entry app which does all of the above assignments for you quickly and effortlessly. You can find Receipt Bot and other Automated Expense Recording Apps on this link

Automated Data Entry of Bank and Card Statements

An ideal approach to get bank and card statements is to integrate bank with QuickBooks Online for automatic bank feed. Most of the banks in the UK and US has this integration with QuickBooks that makes it simple to import your bank statements.

However, the facility is not accessible for many credit cards, and in some cases it is a bit tricky to integrate. In quite a few other countries the feeds are not available. In the event that, the integration is not working for you, or you need the data from the old bank statements, you can download the statements in Excel or CSV format from online banking portal and upload it to the accounting software in few simple steps.

If both of the above, options are not accessible for some reason, you can scan and upload bank statements to Receipt Bot to convert to CSV format. Receipt Bot extracts data from these statements with high accuracy and provides it to you in easy to upload CSV files – saving your time and hassle of manual data entry.

Automated Recording of Sales

Most retail stores currently use Point of Sale (POS) applications to record their sale and manage the inventory. However, these POS systems are not complete accounting systems. You still need to record these sales in an accounting software like QuickBooks, so that you can do your VAT filing, annual accounts, tax returns and profitability analysis.

Thank to technology, you don’t have to punch in these numbers in QuickBooks again. Once you integrate the POS app to QuickBooks, your sales will flow automatically in real time into QuickBooks in as much detail as you need. You can explore different POS apps that integrate with QuickBooks here

Automated Entry for Amazon and eBay Shops

Making higher sales on Amazon is an incredible, but recording these sales, related expense, and reconciling settlement deposits in QuickBooks and updating the inventory records is a time-consuming task. Goes without saying that it should be done effectively for proper business management and control. Have a look at these to automate this task link

Automated Entry from E-commerce Platforms

E-commerce business requires management of various systems that include website, inventory management, CRM and accounting system. Though most E-commerce platforms offer reasonable inventory management and CRM as well, you will require a proper accounting application to remain on top of the financial performance of your business. QuickBooks offers integration with most of the e-commerce systems, and when the two software are integrated, sales data can flow automatically to QuickBooks, saving lots of time and effort.

Have a look at this list of e-commerce platforms that integrate with QuickBooks.

Automated Entry of Sales Invoices from CRM

Most modern business use CRM for sales and client management for obvious reasons. However, customer records and billing details has to be manually entered into QuickBooks. This duplication can be avoided if you choose any of these CRMs

Automation of filing of VAT and PAYE

Once you integrate your QuickBooks account with HMRC gateway, you can file your VAT from QuickBooks with a click of a button. No more logging into HMRC account, filling of the forms and entering of bank details for payment. All this is handled for you by QuickBooks!

Conclusion:

QuickBooks not just offers an excellent accounting software, the ecosystem of apps that has been worked around QuickBooks makes it much progressively valuable. Automation of tasks is empowering business owners do more of what matters. Using the apps above in addition of QuickBooks, you can streamlines most of low value chunks of business.