In the frequently asked questions below, we have attempted to answer most common queries. If you don’t find the answer to your question, please give us a shout and we will happily respond.
Receipt-Bot takes care of data entry from all the accounting documents, such as invoices, receipts, bills, bank statements and credit card statements. (Statements support coming soon)
It works in 3 simple steps:
You can upload any documents into Receipt-Bot, not only just receipts, invoices or bank statements. You can upload your important business letters, e.g. HMRC letters, Supplier and employee contracts, or quotations etc. All these documents are tagged and converted to searchable format so that these are easily accessible when you need those. This enables you to maintain all the documents at one place that are available to you from anywhere in the world with an internet connection. (This feature will be released soon).
Yes, our top quality OCR and ICR engines extracts the data with high accuracy which is then manually reviewed for accuracy to ensure you get best results.
Q: Which types of files can be uploaded to Receipt-Bot?
There are multiple ways in which files can be uploaded to Receipt Bot.
All uploaded documents are processed within hours of upload. Though actual turnaround is much faster, please allow a maximum of 24 hours for processing of uploaded documents.
Accountants and bookkeepers can join our partner programme or buy one of our multi-entity plans. Multi entity plans allow accountants and bookkeepers to add a number of entities and manage their data and bookkeeping through one central console with ease.
Bot uses machine learning to learn categorization of various expenses based on the set parameters. It also remembers the categories that your enter for each of your suppliers and categorises the receipts and expenses accordingly.
Yes. The application employs the highest level of SSL encryption, similar to that used by banking industry to ensure that all communications with our server are secure. Our application is hosted and the data is stored on the UK servers of a leading global cloud services provider.
No new equipment is needed as such. Receipt-Bot can be used from any standard pc, tablet and smart phone.
Absolutely, Receipt-Bot is based in cloud which means that you can access your documents from anywhere in the world. All you need is your pc/tablet/smart phone along with an internet connection.
You can simply invite your accountant and team members using their email address.
YAll the documents uploaded to Receipt-Bot remains in it till your package is active. In near future, we will allow users to define the time period for which they want their data to be maintained.
You will need to make a back-up of your data when you cancel your subscription. All data is deleted after a month of subscription expiry.
Receipt Bot is not an accounting software in itself. It is a Data Entry app that enters all your data in the accounting software. So it acts as a plugin of accounting software and in most cases you will need to use accounting software as well. However, should you wish maintain your accounts in Excel, you can also export all data in excel as well.