{"id":5843,"date":"2026-04-11T15:31:39","date_gmt":"2026-04-11T15:31:39","guid":{"rendered":"https:\/\/www.receipt-bot.com\/blog\/?p=5843"},"modified":"2026-04-17T05:58:57","modified_gmt":"2026-04-17T05:58:57","slug":"structure-update-for-upcoming-payments-feature","status":"publish","type":"post","link":"https:\/\/www.receipt-bot.com\/blog\/structure-update-for-upcoming-payments-feature\/","title":{"rendered":"Structure Update for Upcoming Payments Feature"},"content":{"rendered":"
\n

Receipt Bot Update: Groundwork for Standalone Payments & Refreshed Transaction Types<\/h1>\n

Published: 11-Apr-2026<\/em><\/p>\n

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We’re rolling out a structural update to Receipt Bot that lays the foundation for a much-anticipated automated payment matching feature.<\/p>\n

\u2728 Structure Changes<\/h2>\n
\n

Separate Bill and Payments Records<\/strong><\/h3>\n

Until now, Receipt Bot has stored a bill or invoice and its payment together as a single document. This worked for basic “mark as paid” cases, but it prevented users from recording standalone payments or applying a partial payment against an invoice \u2014 something users have asked for.<\/p>\n

With this update, bills and invoices are now recorded separately from their payments, with a link between the two so you can still trace which payment belongs to which document. This restructuring is just the foundation work for the upcoming Payments feature<\/strong>, which will let you create standalone payment records, link individual payments directly and more.<\/p>\n

On the Purchases and Sales pages<\/strong>, nothing changes visually. The bill and its payment continue to appear together on a single line, with the payment method shown in its own column. The structural split is visible in Document Management<\/strong>, where you’ll see new document IDs for the payment side of historical transactions \u2014 your original bill and invoice records are preserved.<\/p>\n<\/div>\n

\n

Refreshed Transaction Type Names Aligned with Industry Standards<\/strong><\/h3>\n

Because the bill-and-payment restructuring required us to update the transaction types, we took the opportunity to refresh the full set of names. The new names align with the conventions used across major accounting platforms<\/strong>, so terminology feels familiar regardless of which system a user has worked with before. Historical records have been migrated automatically \u2014 no action is required on your end.<\/p>\n\n\n\n\n\n\n\n\n\n\n\n\n
Previous Name<\/th>\nNew Name<\/th>\n<\/tr>\n<\/thead>\n
Purchase Invoice<\/td>\nVendor Bill<\/strong><\/td>\n<\/tr>\n
Paid Purchase Invoice<\/td>\nVendor Bill<\/strong><\/td>\n<\/tr>\n
Supplier Payment<\/td>\nMoney Spent<\/strong><\/td>\n<\/tr>\n
Credit Note (Purchase)<\/td>\nVendor Credit Note<\/strong><\/td>\n<\/tr>\n
Sale Invoice<\/td>\nCustomer Invoice<\/strong><\/td>\n<\/tr>\n
Paid Sale Invoice<\/td>\nCustomer Invoice<\/strong><\/td>\n<\/tr>\n
Customer Payment<\/td>\nMoney Received<\/strong><\/td>\n<\/tr>\n
Credit Note (Sale)<\/td>\nCustomer Credit Note<\/strong><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n

In addition to the renames above, five new transaction types have been introduced to support standalone payment workflows: Vendor Payment<\/strong>, Customer Receipt<\/strong>, Vendor Refund<\/strong>, Customer Refund<\/strong>, and Bank Transfer<\/strong>.<\/p>\n

The previous Paid Purchase Invoice<\/strong> and Paid Sales Invoice<\/strong> types have been removed \u2014 those records are now represented as bills or invoices linked to separate payments. If your firm maintains internal SOPs or training materials that reference the old names, please update them to the new terminology.<\/p>\n<\/div>\n

\n

New Payment Status Field on Purchases and Sales Pages<\/strong><\/h3>\n

Previously, there was no dedicated indicator showing whether a document had been paid \u2014 users had to infer it from the transaction type or check the payment section.<\/p>\n

A new Payment Status<\/strong> column now appears on the Purchases and Sales pages, clearly marking each document as “Paid” or “Unpaid” based on whether a payment method has been recorded against it. This small but useful change makes triaging outstanding bills and invoices faster.<\/p>\n<\/div>\n

A Note on Integrations and Billing<\/h2>\n
\n

Your integrations with Xero, QuickBooks, Sage<\/strong>, and other accounting software are not affected<\/strong> by this update. Receipt Bot has always pushed the bill and its payment as two separate records to your connected ledger, so the data landing in your accounting software continues to behave exactly as before.<\/p>\n

Payment records \u2014 whether created during this migration or in the future \u2014 do not count toward your document quota<\/strong> and will not affect your billing.<\/p>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"

Receipt Bot Update: Groundwork for […]<\/p>\n","protected":false},"author":3,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[46],"tags":[],"yoast_head":"\nStructure Update for Upcoming Payments Feature - Receipt Bot<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.receipt-bot.com\/blog\/structure-update-for-upcoming-payments-feature\/\" \/>\n<meta property=\"og:locale\" content=\"en_GB\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Structure Update for Upcoming Payments Feature - Receipt Bot\" \/>\n<meta property=\"og:description\" content=\"Receipt Bot Update: Groundwork for […]\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.receipt-bot.com\/blog\/structure-update-for-upcoming-payments-feature\/\" \/>\n<meta property=\"og:site_name\" content=\"Receipt Bot\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/rebot.io\/\" \/>\n<meta property=\"article:published_time\" content=\"2026-04-11T15:31:39+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-04-17T05:58:57+00:00\" \/>\n<meta name=\"author\" content=\"Faisal Khan\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@receipt_bot\" \/>\n<meta name=\"twitter:site\" content=\"@receipt_bot\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Faisal Khan\" \/>\n\t<meta name=\"twitter:label2\" content=\"Estimated reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.receipt-bot.com\/blog\/structure-update-for-upcoming-payments-feature\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.receipt-bot.com\/blog\/structure-update-for-upcoming-payments-feature\/\"},\"author\":{\"name\":\"Faisal Khan\",\"@id\":\"https:\/\/www.receipt-bot.com\/blog\/#\/schema\/person\/6595a7bc581d867aa902e7f771e49346\"},\"headline\":\"Structure Update for Upcoming Payments Feature\",\"datePublished\":\"2026-04-11T15:31:39+00:00\",\"dateModified\":\"2026-04-17T05:58:57+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/www.receipt-bot.com\/blog\/structure-update-for-upcoming-payments-feature\/\"},\"wordCount\":556,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/www.receipt-bot.com\/blog\/#organization\"},\"articleSection\":[\"Release Notes\"],\"inLanguage\":\"en-GB\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/www.receipt-bot.com\/blog\/structure-update-for-upcoming-payments-feature\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/www.receipt-bot.com\/blog\/structure-update-for-upcoming-payments-feature\/\",\"url\":\"https:\/\/www.receipt-bot.com\/blog\/structure-update-for-upcoming-payments-feature\/\",\"name\":\"Structure Update for Upcoming Payments Feature - 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